Aesto Health handles healthcare data migrations for practices switching to athenahealth.
Trusted by over 41,000 healthcare executives, providers, and support staff.
Aesto Health and athenahealth have collaborated on EHR transitions for over 11 years, migrating tens of millions of patient records for practices switching to athenahealth.
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Patient Insurance is now available for Standard Imports into athenaOne.
Visit History will soon be added to Premium Import Deliverables.
Client Expectations Include:
- The client will collaborate with Aesto to determine whether patient insurance imports should be included in their data conversion project.
- The client will review the import file in athenahealth’s Preview environment.
- The client will QA the patient insurance data in athenahealth’s Preview environment.
- Upon QA sign-off, the file will be imported to athenahealth’s Production environment.
Aesto and athenahealth announce a single, integrated project plan.
Aesto’s operations leadership is working hand-in-hand with athenahealth’s operations team on a single, integrated project plan for our clients.
This joint approach, including shared vernacular and timelines, will lead to clear expectations during onboarding, consolidated project calls, and enhanced efficiency throughout the project journey.
Aesto’s Data Mapping Services (DMS) significantly increases data import success rates for athenaOne.
- Aesto’s robust data validation tools analyze the client’s legacy data to determine what is compatible with athenaOne’s specifications.
- Aesto’s dedicated team of data engineers has completed mappings across millions of data points for all import categories accepted by athenahealth.
- Clients who undertake data mapping typically attain a 20 – 30% lower import success rate using our tools. This contrast in success rates is attributed to the specialized expertise and proficiency of Aesto’s data mapping experts within our platform.
Aesto prioritizes data access and consistent resourcing assignments for recurring clients, such as MSOs.
Rapidly growing healthcare organizations using athenaOne have a dedicated Aesto Client Success Manager to ensure data migrations go smoothly for new facilities acquired, refining processes with each new project.
- AllianceChicago
- Allied Digestive Health
- Consensus Health
- Geode Health
- InnovaCare
- Unified Women’s Healthcare
- United Musculoskeletal Partners
What Can Aesto Import Into athenaOne?
Aesto’s import specifications to athenaOne are provided by athenahealth.
Import File Preparation Parameters
Criteria for Patients to be Eligible in an Import File Preparation (Lookback Period)
- Active Patients: athenahealth defines an active patient as an individual with completed Encounters or Visits in the last three years. Only patients who are active are considered eligible for import.
- Clinical Data: All historical data for the import categories in scope will be imported to athenaOne for active patients, no matter during which visit that data was captured. You will work with your dedicated Aesto team to define parameters around the data points for active patients imported to athenaOne.
- Documents: For active patients who have completed Visits in the last three years, documents dated in the last five years are eligible for import into athenaOne.
Data Eligible for Import:
Collector
Clinical
Premium
- Demographics
- Future Appointments
- Appointment Ticklers
- Referring Providers
- Patient Insurance (*Excluded for FQHC)
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- Documents
- Lab Results
Patient Insurance is now available for Standard Imports into athenaOne.
Visit History will soon be added to Premium Import Deliverables
In addition to the data imported into athenahealth, any other patient history will be stored in the Aesto Data Archive. This will enable your clients to decommission their Legacy EHR and retain access to the complete patient history.
How Will My Practice Staff be Involved in the Migration?
Learn More About Aesto & athenahealth’s Implementation Models
One-Pull Implementation Model
- Fastest Overall Migration Timeline
- Largest Data Gap Period
- No Clinical Data Imported At Go-Live
Two Phases
- Data Strategy Phase
- Primary Data Migration Phase
Two-Pull Implementation Model
- Aesto and athenahealth's Standard Model
- Moderate Speed
- Average Data Gap Period
Three Phases
- Data Strategy Phase
- Primary Data Migration Phase
- Final Data Migration Phase
Three-Pull Implementation Model
- Slowest Overall Migration Timeline
- Thorough Data Validation Opportunity
- Smallest Data Gap Period at Go-Live
Four Phases
- Data Strategy Phase
- Initial Data Migration Phase
- Primary Data Migration Phase
- Final Data Migration Phase
Options: What Else Can I Outsource to Aesto?
Clinical Mapping & Validation
Any antiquated clinical codes found in your patient data must be mapped to modern standards. This is a required step for any EMR migration. The process for someone on your staff to manually map clinical codes can be time consuming and error-prone. When not completed timely, go-lives get delayed. When not completed correctly, providers will be left to discover problems while standing in front of patients.
You have the option to outsource your clinical mapping to the experts at Aesto Health. This is a premium service exclusively available from Aesto Health. If you choose this option:
- Aesto uses an automated process to map the clinical codes based on computer logic gathered from millions of previous patient record migrations. This process can be done in a fraction of the time it would take a person to complete manually.
- As extra assurance that your providers will be pleased with the results, Aesto’s clinical specialists will review any clinical codes with multiple possibilities for mapping and present the minimal number of decisions for you or your providers to approve.
RCM Extraction and Archive
Aesto Health’s RCM Extraction services allows the client to take control of their legacy billing records and use the Aesto Data Archive to work down accounts receivable while enabling them to decommission their legacy practice management RCM system.
For more information about Aesto Health’s services, please contact your Account Executive.
Contact Aesto Health
Mike Girouard
Chief Revenue Officer
Email: mgirouard@aestohealth.com
Brad Peters
Strategic Account Executive
Email: bpeters@aestohealth.com
Phone: 314-603-6986
Drew Daniel
Strategic Account Executive
Email: ddaniel@aestohealth.com
Phone: (913)-232-0332
Laura LeNoir
Sales Coordinator
Email: llenoir@aestohealth.com
Phone: (205) 447-8859