athenahealth + Aesto Health
BETTER TOGETHER
Community Health Centers
Seamless Data Migrations to athenahealth
Trusted experts with 15+ years of experience migrating millions of patient records, securely, accurately, and at scale.
Discover Aesto Health’s simplified legacy EHR data archive, migrations, and access for athenahealth clients.
- Learn how to move your patient data to athenaOne with confidence
- Explore implementation approaches that match your timeline and priorities
- Discover services that reduce the burden on your staff during the transition
- See how you can maintain complete access to your patients’ full history while retiring your legacy system
What Can Aesto Import Into athenaOne?
Aesto’s import specifications to athenaOne are provided by athenahealth.
Import File Preparation Parameters
Criteria for Patients to be Eligible in an Import File Preparation (Lookback Period)
- Active Patients: athenahealth defines an active patient as an individual with completed Encounters or Visits in the last three years. Only patients who are active are considered eligible for import.
- Clinical Data: All historical data for the import categories in scope will be imported to athenaOne for active patients, no matter during which visit that data was captured. You will work with your dedicated Aesto team to define parameters around the data points for active patients imported to athenaOne.
- Documents: For active patients who have completed Visits in the last three years, documents dated in the last five years are eligible for import into athenaOne.
Data Eligible for Import:
Collector
Clinical
Premium
Dental
- Demographics
- Future Appointments
- Appointment Ticklers
- Referring Providers
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- Documents
- Lab Results
- Conditions
- Dentition
- Perio
- Procedures
- Treatment Plans
- Chart Notes
Keep legacy EHR data accessible without maintaining and paying for legacy systems.
Beyond what migrates to athenahealth, all of your legacy data stays securely accessible through the Aesto DataCapture platform. This means you can retire your legacy EHR and eliminate ongoing costs, while your staff maintains instant access to the full patient history whenever needed.
How Will My Practice Staff be Involved in the Migration?
Learn More About Aesto & athenahealth’s Implementation Models
One-Pull Implementation Model
- Fastest Overall Migration Timeline
- Largest Data Gap Period
- No Clinical Data Imported At Go-Live
Two Phases
- Data Strategy Phase
- Primary Data Migration Phase
Two-Pull Implementation Model
- Aesto and athenahealth's Standard Model
- Moderate Speed
- Average Data Gap Period
Three Phases
- Data Strategy Phase
- Primary Data Migration Phase
- Final Data Migration Phase
Three-Pull Implementation Model
- Slowest Overall Migration Timeline
- Thorough Data Validation Opportunity
- Smallest Data Gap Period at Go-Live
Four Phases
- Data Strategy Phase
- Initial Data Migration Phase
- Primary Data Migration Phase
- Final Data Migration Phase
Case Study | Alliance Chicago
A Collaborative Legacy EHR Conversion and Archiving Approach Supports AllianceChicago’s Network Expansion of FQHCs
Supporting more than 220 health centers nationwide, Alliance Chicago needed a way to unify legacy EHR data and ensure seamless access to patient histories.
Aesto Health delivered a streamlined data conversion and archiving solution, transforming fragmented data into a clean, accessible resource that supports efficiency, compliance, and continued growth.
Read the full case study: CLICK HERE
Options: What Else Can I Outsource to Aesto?
Clinical Mapping & Validation
Any antiquated clinical codes found in your patient data must be mapped to modern standards. This is a required step for any EMR migration. The process for someone on your staff to manually map clinical codes can be time-consuming and error-prone. When not completed in a timely manner, go-lives get delayed. When not completed correctly, providers will be left to discover problems while standing in front of patients.
You have the option to outsource your clinical mapping to the experts at Aesto Health. This is a premium service exclusively available from Aesto Health. If you choose this option:
- Aesto uses an automated process to map the clinical codes based on computer logic gathered from millions of previous patient record migrations. This process can be completed in a fraction of the time it would take a person to do it manually.
- As extra assurance that your providers will be pleased with the results, Aesto’s clinical specialists will review any clinical codes with multiple possibilities for mapping and present the minimal number of decisions for you or your providers to approve.
Patient Accounting Extraction and Archive
Aesto Health’s Patient Accounting Extraction services allow the client to take control of their legacy billing records, use the Aesto Data Archive to work down accounts receivable, and decommission their legacy practice management RCM system.
For more information about Aesto Health’s services, please contact your Account Executive.
Contact Aesto Health
Mike Girouard
Chief Revenue Officer
Email: mgirouard@aestohealth.com
Brad Peters
Strategic Account Executive
Email: bpeters@aestohealth.com
Phone: 314-603-6986
Drew Daniel
Strategic Account Executive
Email: ddaniel@aestohealth.com
Phone: (913)-232-0332
Laura LeNoir
Sales Coordinator
Email: llenoir@aestohealth.com
Phone: (205) 447-8859