Aesto Health
NextGen

(dba TruBridge)

Legacy EHR Systems

EHR systems differ in complexity due to various factors. Some databases require intricate methods to extract information, while others pose specific challenges related to database backup request timing and document extraction.

Explore the information below to learn more about the complexity ratings, turnaround times, and unique variables determined by Aesto’s data extraction and conversion experts.

Complexity & Backup Delivery Timing Rating System

Leveraging Aesto's experience with over 120 different EHR vendors, our team has categorized the difficulty of extracting discrete clinical data and documents into three levels: Low, Average, and High Difficulty.

Take a look at our ratings for CPSI below, along with the typical turnaround timing for receiving database backups from CPSI.

Discrete, Clinical Data

Complexity Rating

LOW

Document Conversion

Complexity Rating

HIGH

Typical Timing

 

COMING SOON

In our experience, we have found that extracting Discrete, Clinical data from CPSI is straightforward. However, due to the wide range of document types supported by CPSI, converting these documents presents significant challenges.

Fill out the form below if you would like to be informed via email when more information about CPSI database backup typical timing is available. 

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Data Delivery Methods

Methods for delivering your data to Aesto include:

  • Direct Server Access: In this scenario, the Aesto team will extract your data directly from your server.
  • Via Amazon Web Services (AWS) S3: You will receive AWS S3 login credentials to upload your data sets, which is an effective solution for data up to 10TB. Please note that AWS S3 is not compatible with Mac users. If you are using a Mac, you will need to use Zoho Assist to provide your data to the Aesto team.
  • Encrypted Hard Drive: If you cannot provide direct database access or AWS S3 is not viable, you can deliver data to Aesto via an encrypted hard drive. Unless you are required to purchase a new hard drive from CPSI, Aesto will provide the Encrypted Hard Drive on behalf of the client.
Click Here for Hard Drive Shipping & Packaging Best Practices

Shipping & Packaging Best Practices
Follow these guidelines to safely pack and ship your hard drive:

  1. Place the Device in a Protective Bag: Use an antistatic bag or a ziplock bag to protect your device and seal it securely.
  2. Wrap with Bubble Wrap: Wrap the device in 2-5 inches of bubble wrap, depending on its size. Avoid using packing peanuts or other lightweight materials, as these can shift during shipping and increase the risk of damage.
  3. Secure with Strong Tape: Securely tape the edges of the bubble wrap to keep the device protected and immobile.
  4. Use a Sturdy Cardboard Box: Place the wrapped device in a sturdy cardboard box, tightly packing it to prevent movement during transit.
  5. Seal and Label the Box: Seal the box securely with strong tape and attach the prepaid overnight shipping label you received with your service order confirmation to the top of the box.

Following these steps will help ensure your hard drive arrives safely at Aesto Health.

Database Access

To access the CPSI Linux server, the Aesto team must install Filezilla and PuTTY to your machine.

The passwords for “cproot” and “root” logins are required.

The IP address will be populated in the “Host” field when the CPSI EHR is launched.

Ensure the machine has at least 100 GB of free space (preferrably more). If there is not enough space, the Aesto team will contact you to determine databases that can be removed to optimize storage.

CPSI Considerations

  • Application Resource Identifiers (ARIDs) are unique identifiers used to manage and track resources within an application during the migration process. These can include records, files, database entries, or any other unit of data that needs to be managed during a migration. Once ARIDs are confirmed, clinical data is consistent and easy to extract. 
  • If separate DataCapture portals for each site are requested, the migration can become more complex. 
  • CPSI requires screenscraping for eForms. Based on the number of encounters, the workload can increase dramatically. 

Document Migration Factors

Converting healthcare documents from legacy EHR systems can be highly complex due to the dispersion of data across multiple systems in different formats and varying definitions.

Patient data can be stored in various locations, including your EHR software, radiology information systems (RIS), pharmacy management systems, and other third-party applications. Some data formats are unique to specific EHR software, leading to compatibility issues during the migration.

Aesto’s document conversion process is integral to the overall strategy for archiving CPSI data, ensuring all documents are easily accessible in Aesto’s DataCapture Platform.

Learn more about Aesto’s solutions for overcoming technical challenges with document conversions.

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