Discover How We Help.
Breaking Through Healthcare Technology Transition Barriers
We’ve built our entire platform and designed our processes around eliminating the most challenging aspects of technology transitions—the data extraction complexities, the tedious mapping processes, and the anxiety of maintaining secure access to critical healthcare and financial data.
Our team takes on these technical burdens so your staff can stay focused operations rather than wrestling with data conversion challenges. By handling the most time-consuming and error-prone parts of your migration, we help ensure your transition is smooth, your historical data remains accessible, and your operations continue without disruption.
Data Extraction From Any System
Our extraction process enables extraction of healthcare data from any legacy EHR system, regardless of vendor-specific workflows and database architecture. Through over a decade of EHR extractions, we’ve developed specialized tools within our DataCapture Platform that overcome the challenges presented by non-standardized development practices across healthcare platforms.
The extraction process accommodates varying data structures while maintaining data integrity and minimizing operational disruptions during transition periods. Our EHR-independent approach ensures comprehensive data retrieval regardless of the legacy system’s technical specifications.
Migration To Your New System
Our data migration approach aligns with both vendor-specific workflows and healthcare organization priorities. We’ve refined our processes through extensive experience migrating tens of millions of patient records to EHR Systems.
The migration protocol integrates with vendor terminology and implementation timelines to create a technically sound transition strategy that supports continued clinical operations throughout the migration process.
Archive Everything
Our DataCapture Platform provides comprehensive access to your legacy healthcare data through a secure, compliant archive solution. When migrating to a new EHR system, not all historical data can be transferred into your new environment. Our archive ensures you maintain continuous access to 100% of your legacy data while meeting critical compliance requirements.
The archive system features intuitive navigation and robust search capabilities, allowing authorized users to quickly locate and retrieve specific patient information, financial records, and clinical documentation. All data remains securely preserved with r2 HITRUST certification, ensuring you meet stringent state and federal retention requirements without maintaining costly legacy systems.
Key archive capabilities include:
- Complete Data Preservation: Maintain access to all legacy clinical and financial data.
- Compliance Management: Meet all state and federal retention requirements with confidence
- Comprehensive Search: Quickly locate specific patient records, encounters, or documents
- Release of Information Module: Process authorized information requests with customizable parameters for date ranges, specific visits, or selected chart components
- Financial History Access: Preserve accounts receivable data and payment histories for audit and reference purposes
- Document Viewer: View and download legacy documents with original formatting
- Audit Tracking: Monitor and report on all archive access activities for security and compliance
Our DataCapture Platform provides end-to-end solutions that addresses every aspect of healthcare data management during and after transitions.
- Data Extraction – We extract your valuable clinical and financial data from any legacy EHR system, preserving your complete patient history
- Data Migration – We seamlessly transfer your data to your new EHR system with industry-leading accuracy rates
- Data Archiving – We maintain secure, accessible archives of your legacy data with SSO integration into your new system
- Data Validation & Mapping – We ensure data compatibility and proper formatting between systems
- Quality Assurance – We thoroughly test and verify all data transfers and archive functionality
- Document Management – We securely transfer and organize your clinical documentation
- MPI Cleanup – We consolidate and correct duplicate patient records
- Release of Information – We facilitate compliant information sharing with authorized parties
- Financial Tools – We preserve access to critical AR/AP data and streamline legacy financial processes
- Single Sign-On Integration: Direct access from your new EHR interface
- r2 HITRUST Certification: Ensuring compliance with HIPAA, CMS, and regulatory standards
Real People. Real Results.
“I love working with Aesto. I know what they are providing is accurate. Cleaner, higher-quality data is coming to our teams; it’s the best possible situation we can put ourselves in onboarding our customers.”
Amanda Coronado
Systems Senior Manager
Athena Health
"Aesto's proven track record in healthcare data management aligns perfectly with our vision of seamless and secure transitions. Together, we are setting a new standard for data continuity and compliance in the healthcare industry."
Claire Monico
Vice President of Migration
PointClickCare
“I relied on Aesto Health for over ten clinical and business data conversion projects while consolidating systems for a large surgical specialty MSO. Aesto’s team treated each project as a true partnership, allowing us to tackle challenges collaboratively.”
Barry Oursler
Healthcare Operations & Software Solutions Executive
Discover the New Way to Manage Legacy Healthcare Data.
Simplify data exchange, ensure accuracy, and maintain provider productivity during EHR Transitions.